What Recruiters Wish You Knew About Career Fairs

I have spent a lot of time in my life at career fairs, both as a recruiter and as a career counselor invited to attend the fair to assist job seekers. Often when job seekers are out of earshot, I have the opportunity to hear Career Fair Tipswhat recruiters think about these events. I think you should know, too, so here are career fair tips that recruiters would share if they were being completely candid:

1. Try to attend the career fair during the earlier part of the event rather than the later part. Toward the end, recruiters start to lose their voices and enthusiasm. In the last hour of the fair, I’ve found them hiding in the hospitality room or trying to sneak out early despite the protests of the event organizers who want recruiters to stay until the very end of the scheduled time. (Note to event organizers: shorter events are better than overly long events…even extraverted recruiters have their human limits).

2. If you are attending the fair with a friend or two, separate to make the rounds of employers. It is overwhelming for employers to interview two or more people at the same time, so be brave and approach them alone.

3. You start making a first impression the moment you walk up to a recruiter. If you are a woman wearing a skirt so short and tight you can barely walk, tottering on stiletto heels, you make a definite impression but it isn’t the one you might think. If you are a man wearing sweat-stained exercise clothes and recruiters can smell you coming within 10 feet of them, you are NOT going to be invited to an interview. Wear mainstream business attire, but it is OK if your outfit has a bit of individuality and color. If your budget is tight, there are nonprofits like Dress For Success and Career Gear that can help, or you can shop at a second hand clothing store.

4. Don’t chew gum, suck on mints, or eat or drink anything in front of the recruiter. If you are worried about your breath, take care of it before you approach the table.

5. The absolute worst way to greet a recruiter is to ask, “So what does your company do?” or, “What jobs do you have open?” Just like with dating you wouldn’t ask a prospective date, “So do you want to go home with me tonight?” before you’ve even said your name, you need to have an introductory conversation with the recruiter so that the recruiter can decide whether to offer you an interview later.  You might not always know in advance which employers will be attending a career fair, but sometimes the list is published in advance on the event website. If possible, consult this list to research what each employer does and what types of job openings they have. Using this info, create an introduction for yourself. See #6 below for an example.

6. Approach each recruiter with fresh enthusiasm and energy. Make eye contact and smile. Some recruiters expect to shake hands but others will have their hands full with a clipboard or other info and in that case, don’t worry about the handshake. If you do shake hands, do so firmly but not so much so that you crush the bones of the recruiter’s hands. Say an intro that includes your name, something about your background and/or skills, and what you want to do. For example, “I’m Jenny Brown. I have worked in marketing for the last five years, most recently at Hilton Hotels as a Marketing Manager. Your hotel is well-known for its customer service and I would love to talk about how my marketing communication and social media skills might fit well at your company.”

7. Practice your pitch on a few of your second choice employers before approaching your top choices. This way, your favorite prospects will be able to see you at your best. Don’t wait too long, though…remember Tip #1.

8. Don’t wear out your welcome. After a pleasant and short conversation, say, “It was nice to meet you,” and start to walk away. If the recruiter wants to know something else, he or she will stop you from leaving. It is better to end a conversation a bit early than to create an awkward situation where the recruiter is looking over your shoulder at the long line of job seekers forming and wondering how to get you to move on.

9. Be prepared with a targeted resume. You probably can’t be equally prepared for all employers at the Fair, just the ones that are the best fit for your interests, background, and skills. Recruiters are not impressed with “one size fits all” resumes that have no focus and seem irrelevant to the job opportunities being sought. Don’t be afraid to be specific about what you want as it will increase your marketability for the best career options for you.

10. Ask each recruiter for a business card but don’t take it personally if any recruiter doesn’t want to give you one. Recruiters have told me that they received literally 1000 emails after some career fairs so they stopped giving out their contact info. They just don’t have time to respond to that many people.

11. Career fair organizers are as annoyed as you are when a lazy recruiter seems like they have no interest in having a discussion and they just want to tell job seekers to go to the company website and apply online, but I have seen lots of recruiters do this. (If their companies knew what a poor impression this makes, I wonder if the recruiter would be the next one looking for a new job at a Career Fair?). It isn’t worth fighting with the recruiter about it…just seek out a more motivated recruiter.

12. To expand on #11 above, the recruiter may ask you some questions about your resume, or he/she may not. If a recruiter doesn’t seem interested, say, “It was nice to meet you,” and walk away. It is tough to know why you “click” with some recruiters and not others, but there is little to be gained from trying to win over someone who seems bored or aloof. Concentrate instead on talking to recruiters who seem to take a genuine interest in finding out more about you. Don’t gauge an employer’s interest in whether or not they will physically take your resume. Many companies want all applications to be done electronically and if you make a good impression, the recruiter has noted your name in some way to look you up later.

13. Many recruiters bring small gifts (SWAG aka “stuff we all get”) to career fairs. Feel free to ask to take one from each table, but don’t grab more than one and don’t ask if you can take one for your family member or friend. Don’t ask for stuff that is boxed up, as those items might be reserved for a different event. It is fine to carry a professional looking bag to carry these items, but don’t take so many things and stuff them all into such a huge bag that you look like you are a shopping adventure.

14. If you are given contact info by a recruiter, send a brief thank you note (or email) after the event. This is your opportunity to demonstrate excellent writing skills and to again call attention to the reasons why the company might want to interview you.

15. If you would rather have a root canal than attend a career fair, don’t despair! There are many other ways to land a job.

Some cynics believe that no one ever gets hired because of a career fair, but I know for sure this is not true because I know people who landed their jobs via career fairs. You have nothing to lose but some time by attending one, so follow the career fair tips above and give it your best shot. You may end up happily employed.

If you have any more great career fair tips or a success story to share, please comment below.


  1. I agree with many of your points in general. In addition, a few notes from a senior recruiter:

    Point 2:
    Do not bring your parent/s to a job fair with you if you are over 18. This gives entirely the WRONG impression.

    Point 5:
    I used to recruit for the University of WA Medical Center, and I cannot even begin to count how many people came up to our table asking about University Jobs. We worked on *medical* positions, not academic jobs. Just as often, people would come up to us asking about applying to the graduate school, or the psychology program, etc. Obviously they didn’t bother to read either the signs or register the fact that this was a *job* fair not an academic recruitment event.

    Point 7:
    Keep your “pitch” short, and don’t just rush into it until you have had a chance to discover if the recruiter/organization has positions that might fit your skill set. It sounds hollow, and if the recruiter doesn’t even handle your types of positions, don’t waste everyone’s time.

    Point 9:
    Please please PLEASE put your LinkedIn profile on your resume along with your contact information. Nowadays recruiters use LI as a way to connect with candidates and hiring managers. If you don’t have one, create one (it’s free). I always encourage candidates to send me a LI invite, asking that they include where we met. (I personally don’t accept unsolicited invitations.)

    Points 10 and 11:
    Many companies require candidates to apply for jobs online and do not/cannot accept resumes or give out business cards. This has to do with legal federal mandates re: EEOC and Affirmative Action laws that have gone into effect in the last five years.

    If a recruiter *does* give you a business card and you follow up, use the subject line to reference how you met and give a *brief* recap of the conversation. We meet literally hundreds of candidates at job fairs and cannot remember every single person/conversation.

    Finally, if you do connect with a recruiter via email, please do *not* treat them as your personal job coach. Most recruiters are happy to help out on behalf of their organizations at large, but don’t presume on the relationship beyond your initial outreach. You can quickly go from being someone they are willing to help to someone that they toss into the “delete” folder on email.

  2. Janet Scarborough Civitelli, Ph.D. says:

    Kristen, thank you so much for your valuable additional perspective, especially the warning not to bring your parent(s) to the career fair!

  3. Thanks for the valuable information. I am going to my first career fair in Oct as a Recruiter! I have a better understanding of what is expected of me and on what I should expect of the applicants. Thx!

  4. I don’t think bringing a parent as a friend is a bad thing as long as the parent doesn’t approach the recruiter with the job seeker. He/she can help scope out the job opportunities and then just stand back. Support – not hand holding.

  5. Janet Scarborough Civitelli, Ph.D. says:

    I agree with you, Vivian.

  6. Texasbytes says:

    What say you regarding those career fair organizers who seem to go out of their way not to post participating companies? Seems like an opportunity to sell services which is the last thing anyone looking for job needs.

  7. Janet Scarborough Civitelli, Ph.D. says:

    Texasbytes, I’m not a fan of that.

  8. CorruptedAngel says:

    Wanna know whats annoying about recruiters? when they tell everyone to apply online, if all we have to do is apply online then what’s the point in a job fair seriously!! some recruiters seriously don’t know what they want out of applicants

  9. Janet Scarborough Civitelli, Ph.D. says:

    CorruptedAngel, did you read the article? I mentioned that in #11.

  10. career fairs are a complete waste of time

  11. Janet Scarborough Civitelli, Ph.D. says:

    Paul, except for the people who landed jobs via one.

  12. Janet Scarborough Civitelli, Ph.D. says:

    Aja, it seems to be increasingly difficult to find this information as conference organizers have become more reticent to give it out. That could be because people were contacting companies ahead of time and recruiters didn’t want that, or some other reason…I’m not sure. I’ve also noticed that the list is often inaccurate even when it is released, and that leads to disappointment when job seekers show up and the employers they hoped to meet are a no-show. The day before the event, check the event website to see if the list is published. If not, there is probably a reason the organizers decided not to publish it. All of that being said, I still think career fairs can be a good way to find out which companies are hiring, even if you have to go to the fair without having complete information in advance.

  13. vera jolley says:

    Mind-blowing post. Really very like it and informative post. This post will helps me a lot. Thanks for sharing a good stuff.

  14. I am a student and went to a job fair at my college straight from class (wearing clean scrubs). Almost every booth I approached started by telling me they were looking for people like me, gave me a card, and wanted me to fill out an application. I quickly caught on and let them know that I was a student, not a CNA. One recruiter grabbed her card back!
    Please recruiters, remember that adults in their 40’s can be students!

  15. I am attending a job fair at the school I graduated.

    All participating companies have been posted and they also posted positions with immediate openings, or at least that is the intent.

    I have been researching some of the companies but the jobs listed aren’t the types I am necessarily pursuing.

    My question is: how do you think the recruiters will feel if I speak with them about their company and then demonstrate an interest in doing marketing or copywriting work for them if that isn’t specifically posted on the information?

  16. Janet Scarborough Civitelli, Ph.D. says:

    Jake, I think it is fine to ask them about marketing/copywriting jobs as long as you ask in a way that is respectful of their time and acknowledges that you realize they aren’t advertising that specific type of work now.

  17. Eric L. Hepperle says:

    Great post Janet!

    I attended a job fair of mostly law enforcement, aeronautics, and military contractors yesterday in Dothan, Alabama. I stumbled upon this post in a Google search and it’s really helped me make a good impression with the recruiters.

    I’d never been to job fair and had no idea what to expect. Your tips were very helpful, especially #6. In the hour before the doors were to open, there I sat in the hot morning humidity of my “naturally cooled” pickup composing and rehearsing my thirty second introduction. I even made a mnemonic to help remember it. After practicing my elevator pitch 100 times, I was ready.

    The other takeaway that was very powerful for me was the overall vibe of don’t give up too soon, but also respect the recruiters time and space. When the Air Force recruiter told me the cutoff age was 40 I explained that I was over that, thanked her for her time, and moved on.

    Overall I had fun and was much more confident than I might have been, thanks to your tips…. still WORKS in 2018! 🙂

  18. Janet Scarborough Civitelli, Ph.D. says:

    Eric, I am glad that the information was helpful to you!

  19. complete horseshit janet. how many recruiters go to job fairs just so that there company can check some block about diversity in hiring? how many recruiters go to job fairs with no intention of hiring anyone, just there to wave the flag? im sure you already know all of this, and that makes you a hypocrite.

  20. Nunya,
    I hired 3 people in the last year that I met an industry job fair last summer, and two of my team members also hired from that same fair. None of them were new graduates, they were all industry candidates. So I assume you have never been either a hiring manager or a recruiter.

    If you have had a bad experience, I totally understand your POV. But please do not make assumptions about an entire industry/profession unless you have actually been inside the role.

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